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Office Coordinator

NEEDED!


Join the team of experienced people in Elitmind!

Join our Team as a

Office Coordinator

Experience, partnership and desire for continuous development - it's our DNA.

Project Delivery Area:

Business Development:

  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly: office management our offices in Warsaw and Kraków (contracts, rent, budget)
  • Order processing: equipment, supplies
  • Office equipment: replacement, service, maintenance, resale
  • Correspondence: handling of incoming/outgoing correspondence
  • External services: maintenance of external services (maintaining paper and electronic records of contracts for external services)
  • Internal support: logistic support of company events, meetings (cooperation with Employer Branding Specialist); coordinating on-line events
  • Compliance: maintaining compliance with and adjusting safety rules in the office; maintaining GDPR agreements for clients, keeping records of GDPR permits for employees and clients; supervision over changes in regulations and implementation of amendments to processes; communication with an external law firm responsible for support in the GDPR
  • Good practices: Establishing and maintaining good practices and standards Elitmind office equipment

Project Delivery Area: 

Oversee and support all administrative duties in the office and ensure that office is operating smoothly: office management our offices in Warsaw and Kraków (contracts, rent, budget)

Order processing: equipment, supplies

Office equipment: replacement, service, maintenance, resale

Correspondence: handling of incoming/outgoing correspondence

External services: maintenance of external services (maintaining paper and electronic records of contracts for external services)

Business Development: 

Internal support: logistic support of company events, meetings (cooperation with Employer Branding Specialist); coordinating on-line events

Compliance: maintaining compliance with and adjusting safety rules in the office; maintaining GDPR agreements for clients, keeping records of GDPR permits for employees and clients; supervision over changes in regulations and implementation of amendments to processes; communication with an external law firm responsible for support in the GDPR

Good practices: Establishing and maintaining good practices and standards Elitmind office equipment

Requirements Digital Advisor needed

Professional experience: 

Soft skills:

  • 2-5 years of work experience in an administrative/office management role
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office
  • Strong organizational and time management skills, and ability to priotitize
  • English at a minimum level B2

Professional experience: 

2-5 years of work experience in an administrative/office management role

Soft skills:

Must be a self-starter and driven

Excellent communication and interpersonal skills

Strong problem-solving skills and analytical abilities

Must be proficient with Microsoft Office

Strong organizational and time management skills, and ability to priotitize

English at a minimum level B2

Benefits Digital Advisor needed

Ability to work remotely

Private medical care or Multisport (you choose)

Flexible working hours

Paid holidays

Unlimited access to Microsoft/Snowflake Technology

Self-development budget according to the agreed development path

Financial bonuses based on key project KPIs (project net profits, etc.)

Comfortable and spacious office